MS Word: Important Features and Shortcuts for JKSSB - JKSSB Mock Test

Preparing for the JKSSB computer section requires a strong understanding of MS Word, its important features, and keyboard shortcuts commonly asked in competitive exams. This post will help you understand the essential features of MS Word, key functions, and shortcut keys that frequently appear in JKSSB, SSC, and other government exams.

What is MS Word?

MS Word (Microsoft Word) is a word processing software developed by Microsoft, widely used for creating, editing, formatting, and printing documents. It is a part of the Microsoft Office suite and is one of the most popular word processors used in offices, schools, and government departments.

Key Features of MS Word

Below are the important features of MS Word you should remember for your JKSSB preparation:

• Text Formatting: Allows you to change the font, size, color, bold, italicize, underline, and highlight text.
• Paragraph Formatting: Includes alignment (left, right, center, justify), line spacing, indentation, and bullet/numbered lists.
• Spell Check and Grammar: Identifies spelling and grammatical errors and suggests corrections.
• Find and Replace: Quickly find specific words or phrases in a document and replace them as needed.
• Tables: Helps in inserting and managing tables for organized data presentation.
• Header and Footer: Allows adding page numbers, dates, and document titles to the top or bottom of each page.
• Page Layout: Helps in setting margins, orientation (portrait/landscape), and page size.
• Mail Merge: Used to create personalized documents like letters and envelopes for multiple recipients.
• Insert Objects: Enables inserting images, shapes, charts, hyperlinks, and symbols into documents.
• Track Changes and Comments: Useful for collaborative editing, allowing users to see and manage changes and feedback.
• Templates: Predefined document layouts for resumes, letters, and reports for easy document creation.
• Print Preview: Displays how the document will look when printed, allowing adjustments before printing.

Importance of MS Word for JKSSB Exams

Questions related to MS Word are frequently asked in the computer awareness section of JKSSB, SSC, and other competitive exams. You can expect questions on shortcut keys, file extensions, features, and functionalities. Understanding these concepts will help you score better and save time during the exam.

Commonly Used MS Word Keyboard Shortcuts

Here are the important shortcut keys in MS Word you must remember for your JKSSB exam:

• Ctrl + N: New document
• Ctrl + O: Open document
• Ctrl + S: Save document
• Ctrl + P: Print document
• Ctrl + C: Copy selected text
• Ctrl + X: Cut selected text
• Ctrl + V: Paste text
• Ctrl + Z: Undo last action
• Ctrl + Y: Redo last undone action
• Ctrl + F: Find text in the document
• Ctrl + H: Find and replace text
• Ctrl + A: Select all content in the document
• Ctrl + B: Bold selected text
• Ctrl + I: Italicize selected text
• Ctrl + U: Underline selected text
• Ctrl + L: Align text to the left
• Ctrl + E: Center align text
• Ctrl + R: Align text to the right
• Ctrl + J: Justify text alignment
• Ctrl + Home: Move cursor to the beginning of the document
• Ctrl + End: Move cursor to the end of the document
• Ctrl + Shift + >: Increase font size
• Ctrl + Shift + <: Decrease font size
• F7: Spell check and grammar check

File Extensions in MS Word

Remember these extensions for your JKSSB exam:

• .doc: Word document (used in older versions like Word 97-2003)
• .docx: Word document (default in Word 2007 and later versions)
• .dot: Word template
• .pdf: Portable Document Format, which MS Word can save as

Practical Uses of MS Word in Government Jobs

Learning MS Word is essential not just for exams but also for practical work in government jobs. It is used for:

• Creating and formatting official letters and notices.
• Drafting reports and maintaining documentation.
• Preparing meeting agendas and minutes.
• Mail merging for sending bulk letters efficiently.
• Data entry and preparation of tabular information for records.

FAQs on MS Word for JKSSB

Q1: Which company developed MS Word?
Microsoft Corporation.

Q2: What is the default file extension of MS Word 2016?
.docx

Q3: Which shortcut is used to save a document?
Ctrl + S

Q4: What is Mail Merge used for in MS Word?
Creating personalized letters for multiple recipients using a single template.

Q5: Which feature in MS Word checks spelling and grammar?
Spelling & Grammar Check (Shortcut: F7)

Tips to Remember for JKSSB Exams

• Memorize important shortcuts for efficient answering.
• Practice the key features practically if possible for better retention.
• Focus on file extensions and menu features like Mail Merge and Track Changes.
• Revise repeatedly before the exam for clarity.

Conclusion

MS Word is an essential part of your JKSSB Computer awareness preparation. Understanding its features, file extensions, and shortcuts will help you handle theory and practical-based MCQs effectively. Stay consistent with your learning, practice quizzes, and apply these features practically to retain them better for your upcoming JKSSB exams.

For more detailed JKSSB computer notes, quizzes, and free mock tests, visit JKSSB Mock Test regularly and enhance your preparation for government exams.